Skip to main content

Group by and color by in layouts

Change how you visualize your layouts by using different group and color options

Updated this week

Depending on your project needs, you may want to change how you are viewing your tasks across your layouts.

In list and board layouts, you can group your tasks in various ways. In calendar and roadmap layouts, you can achieve a similar effect using color.

To use a property for grouping or coloring, it must be visible in the layout. For example, if the assignee property has been hidden, it won't be available to group or color by until you re-add it to your view.

Group by for list and board layouts

List layout

In list layout, your default organizational view is none - meaning your tasks will just show up as one long list.

To adjust the grouping, go to the top right corner of your screen and click on the dropdown menu, then click on "group by".

adjusting the grouping

You are not limited to just status or priority. You can group by any visible property, such as:

  • None (default)

  • Priority (low, critical, high, etc.)

  • Status (to-do, doing, done, etc.)

  • Assignee

  • Tags

  • And more...

"None" default will show your tasks in the order they are created, until you filter and sort them differently. Priority will group your tasks from most to least critical and status will group from to-do to done, or, of you've changed the type of your workflow, to whatever, from first to last status according to your workflow type.

For example, this is how a priority grouping would look in list layout:

priority grouping sample view

You are able to drag your tasks around in the different groups. If you are in priority grouping, for example, you can pull a task up or down into other groupings to make it more of less of a priority, and once you place it in the new group, it's priority level (or status, etc., depending on the grouping you are using) will change:

dragging tasks around

To hide any groups you do not want to see, toggle "Hide empty groups" to "on" from the top right drop-down menu.

hide empty groups

Board layout

In board layout, your default layout view is status (to-do, doing, etc.). However, you can also choose to group your tasks by:

  • Assignee (whoever is working on the task)

  • Tags

  • Priority (critical, high, low, etc.)

You can also choose to hide empty groups from your board. Use the dropdown menu at the top right to find your options under a board layout.
​

Here is what a board layout would look like if you chose to organize by priority:

board in priority mode

Much like in list layout, you can drag and drop tasks in between boards to automatically change their priority, status, etc. and you can hide empty boards from view via the top right drop-down menu.

Swimlanes

Swimlanes let you organize your board with an extra layer of filtering, making task management more visual and efficient. Each lane represents a distinct category based on the property you choose, such as assignee, priority, size, etc.

You may turn on the swimlanes feature by clicking the layout editor in the top right corner of your Dart screen.

A good setup to try is:

  • Group by status to track progress

  • Swimlanes by assignee to spotlight ownership

using swimlanes in the board layout

Calendar layout

The calendar layout color option is none by default. However, you can choose to color by:

  • Assignee (whoever is working on the task)

  • Tags

  • Priority (critical, high, low, etc.)

  • Status (to-do, doing, etc.)

Here's how grouping by status using color would appear in a calendar layout:

status by color priority

Roadmap layout

By default, roadmap layouts are set to none, however, you can organize by color by:

  • Assignee (whoever is working on the task)

  • Tags

  • Priority (critical, high, low, etc.)

  • Status (to-do, doing, etc.)

Here's what a roadmap looks like when it shows priority by color:

priority by color in roadmap

Color by for roadmap and calendar layouts

The roadmap and calendar layouts do not have a group by option. Instead, you can color by to organize your layouts.

Did this answer your question?